Exhibitor Info

Conference Details

To find out who else is exhibiting , view Our Exhibitors website page.

View delegate statistics from previous in-person conferences.

Exhibitor Portal

If you are the nominated admin contact person for your exhibition booth, you will be sent an email with a link to directly login to the exhibitor portal. The exhibitor portal lets you review and manage your own exhibition stand in one central location. You MUST use the exhibitor portal to register your exhibitor booth staff. This ensures you receive your free exhibitor pass allocation and the discounted rate for any extra passes. It is also how you can let us know your booth signage, setup leads management, check your logo and add a company profile for the app.

If you cannot locate the email with the direct login, please contact Rose. 

Registering Exhibitor Staff

Your exhibition contract will stipulate how many FREE exhibitors passes you are entitled to. Exhibitor passes relate to the conference only and any exhibitor staff also registering for a workshop or the conference dinner will be invoiced. 

You MUST use the exhibitor portal to register your exhibitor booth staff. This ensures you receive your free exhibitor pass allocation and the discounted rate for any extra passes. 

EVERY person working on your booth MUST have their own exhibitor pass. Exhibitor passes CANNOT be shared no matter how many days you are attending.

If you are registering staff, their registration MUST be PAID IN FULL by credit card during registration. You will not have the option to be invoiced later.

If any exhibitor staff arrive at the venue and there is a balance outstanding on their registration, they will be required to pay the full balance outstanding by credit card in order to attend and exhibit at the conference.

Exhibitor Critical Dates and Downloads

View and download the Exhibitor Leads Cheatsheet

View and download the Exhibitor Admin Leads Cheatsheet

DHWNZ Exhibition Manual - view, print or download the DHWNZ Exhibition Manual.

Exhibitor H&S Induction Form - download, complete induction and return completed form before exhibitor pack-in.

Claudelands Hanging Order Form - MUST be completed by 31 October 2024.

Claudelands Wired Internet Form - MUST be completed by 31 October 2024.

Exhibitor Booth Signage - MUST be completed in exhibitor portal by 8 November 2024.

Claudelands Delivery Docket - MUST be used for all deliveries of exhibitor material to Claudelands.

Exhibitors & Sponsors

Upon completion all exhibition and sponsor contracts become a binding contract.

International Clients: NZ Goods & Services Tax (GST) at 15% is payable by all international entities, in accordance with the NZ GST Act 1985, because the services are provided in New Zealand. If you are paying the invoice by international bank transfer you are required to pay the bank transfer fees incurred by HiNZ.

Health & Safety: Sponsors must comply with all health & safety rules outlined by the Organiser in relation to the event.

Insurance: Sponsors are responsible for taking out any insurance cover that they require. Neither the Organisers, nor the venue, nor any of their staff, employees, agents or other representatives, shall be held accountable for, or be liable for, any damage, loss, harm or injury to the person or any property of the sponsor when attending the event.

Pandemic: It is HiNZ's intention to run this event primarily in-person but HiNZ reserves the right and has sole discretion to cancel the in-person elements and change it into a primarily virtual event, at any time. If the event format changes after the cancellation deadlines below, no refunds or credits will be provided to sponsors or delegates.

Cancellations: On or before 30 July 2024, a full refund will be made, less a cancellation fee of $900+gst. After 1 August 2024 a 50% refund will be made. After 30 September 2024 no refund will be made. All invoices must be paid in full by 30 October 2024, after which time HiNZ reserves the right to cancel any unpaid bookings and reassign the exhibition space or sponsorship.

Exhibitor passes: EVERY person working on your booth MUST have their own exhibitor pass and they must ALL be claimed (registered) by 4 October 2024. You may also buy up to 5 EXTRA exhibitor passes for your exhibition booth staff at the significantly discounted rate of only $442+gst per person. Additional passes above this allocation may also be purchased at a slightly higher discounted rate of only $705+gst per person.

Payment: If any exhibitor staff arrive at the venue and there is a balance outstanding on their registration, they will be required to pay the full balance outstanding by credit card in order to attend and exhibit at the conference.

Sponsorship passes: PLATINUM and GOLD sponsors who are not exhibiting may also buy up to 5 EXTRA sponsorship passes at the significantly discounted rate of only $705+gst per person. Additional passes above this allocation may also be purchased at a slightly higher discounted rate of only $900+gst per person.

Compliance with Conference Terms

You agree to comply with all reasonable instructions issued by HiNZ, the venue owners, security personnel and/or management at the event. HiNZ reserves the right to, at its sole discretion and without liability, refuse admission to, eject, and/or revoke the credentials of anyone whose conduct is determined by HiNZ, in its absolute discretion, to be in violation of the Conference Terms and Conditions or who, in the opinion of HiNZ, represents a security risk, nuisance or annoyance to the running of the event or is otherwise deemed inappropriate, disorderly or offensive, and to do so without warning or a refund. This may also result in prohibition from registering or attending future conferences.

By signing up to exhibit or sponsor the Conference, you agree to the terms and conditions listed below. Failure to comply with any of the outlined conditions may result in exhibition booth cancellation without refund. HiNZ reserves the right to remove from the Conference or deny access to the Conference to anyone who does not comply with any of the outlined terms and conditions.

HiNZ reserves the right to amend these terms (without notice) from time to time and you will be subject to the terms and conditions in force at the time that the Conference is staged.

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